The public sector is bound by procurement procedures and is not tailored to the dynamic, on-demand and elastic nature of cloud services. Procurement rules in some Member States can also make it difficult to sell cloud solutions to the public sector. PICSE targets the needs of public research organisations and libraries intending to procure cloud services.
Many public organisations don’t know how to deal with cloud contracts and SLAs or are concerned about their data security and the risk of lock-in, while others don’t know how to allocate costs or are struggling to understand the impact that cloud can have on their IT model. So the real challenge is that while technology services continue to evolve, procurement processes and policies have remained firmly rooted in historical practices that are not effective in a cloud environment.
PICSE tackles these challenges by creating a more flexible and agile procurement model to purchase cloud services that will allow public research organisations to take advantage of the best the cloud market has to offer. The model will be published in June 2015 together with the PICSE wizard, a web-based guide on Procuring Cloud Services, and a self assessment tool that will allow public research organisations that are already procuring cloud services to better understand the gaps in their procurement process.
Both tools will help procurement officers and IT managers in procuring cloud in an easiest way. In addition, in October 2014 PICSE started a consultation phase with public sector organisations, collecting their experiences in procuring cloud services in order to understand the barriers they have encountered in procuring cloud services, the main challenges and the best practices. This information will feed into the PICSE Final Roadmap for Cloud Procurement over the next 5 years, which will be released in March 2016.